Administrative Assistant Opportunity|
Job Location: Culver City,CA
Founded in 1975, The Help Group is the largest, most innovative and comprehensive nonprofit of its kind in the United States serving children with special needs related to autism spectrum disorder, learning disabilities, ADHD, developmental delays, abuse and emotional problems.
POSITION: Family Based Services (FBS) Administrative Assistant Culver City, CA
BA or BS degree preferred in social work or related field or business nonprofit business administration or two years experience in a mental health or related setting, preferably nonprofit. Minimum HS Diploma with 5 years of experience as business/office administrative staff preferably in nonprofit or medical field. Must possess a high degree of organizational skill, attention to detail, and the ability to effectively communicate with agency clients and staff. Must be self-motivated, able to work independently as well as a team member and able to meet deadlines. Proficiency in Microsoft Excel, SPSS preferred. Experience in social services and in working with computerized data based systems preferred. Bilingual preferred. Flexible schedule with at least one evening required to accommodate conducting surveys. Travel between sites.
Assists the Admin Coordinator with completion and maintenance of Family Based Services (FBS) Programs outcome measures and evaluation reports in a timely fashion including OMAs, CAFAS, WFIs and others as assigned.
Maintain programs database for FBS programs by entering data into a computerized system accurately and promptly and uploading necessary data daily, weekly or monthly based on the projects contractual obligation. This includes maintaining FSP SPA 2 and 5 census updated on an ongoing basis including respite and FSS reports.
Communicate with staff to ensure data collection documents are completed in a timely manner for input.
Manage flex fund and petty cash spending reports and supporting documentation for FSP and Wrap SPA 5 and 6; assist Admin Coordinator in liaising with Accounting Department for all FBS.
Assist FBS Managers and Supervisors in securing and procuring, when needed, tools and supplies for staffing needs, maintain records of same; assist staff directly, when necessary, in securing needed aids and supplies
Inform program director regarding challenges related to inaccurate, incomplete, or late documentation.
Contact clients via telephone to conduct follow-up surveys and coordinate with the staff contacting clients ensuring documentation and completion within the required timeframes.
Responsible for monitoring flex fund expenditures and maintaining appropriate documentation.
The Help Group offers wonderful training opportunities, a supportive, professional work environment and great benefits, including:
Excellent benefits, including a 100% employer-sponsored health insurance plan
Dental, vision, and life insurance
403b retirement plan
Flexible Spending Account
Vacation and Sick Leave
To apply for this exciting opportunity, please send your cover letter, resume and salary history to firstname.lastname@example.org.
Founded in 1975, The Help Group is the largest, most innovative and comprehensive nonprofit of its kind in the United States serving children with special needs related to autism spectrum disorders, learning disabilities, ADHD, mental retardation, abuse and emotional problems.
The Help Group's seven specialized day schools offer pre-K through high school programs for more than 1,300 students. The Help Group's wide range of mental health and therapy services, child abuse and residential programs extends its reach to more than 6,000 children and their families each year. With more than 800 staff members, The Help Group's state-of-the-art schools and programs are located on four major campuses in the Los Angeles area.
The Help Group is highly regarded for its high standards of excellence, unique scope and breadth of services. Through its public awareness, professional training and parent education programs and efforts at the state and national levels, The Help Group touches the lives of children with special needs across the country and in other parts of the world.
The Help Group is anchored by the belief that dignity, hope, opportunity and love are the birthrights of all children. At the heart of its effort is the commitment to helping young people fulfill their potential to lead positive, productive and rewarding lives. Working hand in hand, our Board of Directors, executive team, administration and staff, governmental and community partners, philanthropic friends, parents and volunteers strive to give children with special needs the great futures that they deserve
We thank everyone who has joined us to provide help and hope to many more children and their families... because every child deserves a great future.
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The Help Group Culver City, CA - Administrative Assistant